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Angus and Dundee District Volleyball Association |
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Minutes of Committee Meeting Institute of Sport and Exercise University of Dundee May 19th 2004 530pm Present: Paul McPate (PMcP), Lindsay Whytock (LW),
Ann Kenny (AK), Julie Smyth (JS), Barry Millar (BM), Dianne Morland (DM),
Bob Thomson (BT) 1.
Apologies Christine Farquhar 2.
Minutes of Previous Meeting Minutes of the meeting
of 19/2/03 were accepted as a
true and accurate record by AK. 3.
Matters Arising Child
Protection Policy This has been submitted to the District Council as
required and was also briefly discussed at the recent Junior Volleyball
meeting. PMcP recommended that
the Policy and Procedures document, along with other relevant information
relating to child protection issues should be presented to those working or
potentially working with junior players before the start of the new season.
This was agreed. ACTION:
PMcP to organise a child protection workshop for ADDVA. Council
Facility Access PMcP confirmed that two courts at the Lynch Sports
Centre have been allocated to ADDVA from Sept. 2004.
It is intended that this facility will be used for junior development
work, but may also be accessed for a pre-season event;
district league matches and player improvement courses. District
Cup Competition: The Inter-District Cup competition was held at
Dundee University on March 20th. Five teams participated and
competition was good natured and close, with Inverness ultimately winning
the event. BT reported that he
had submitted comments to the SVA about organisation of the event for future
years, with the proposal that the SVA take on what could be an excellent
showcase for district volleyball. PMcP
thanked BT on ADDVA’s behalf for organising the event.
Easter Junior Development Camp PMcP reported that a junior development camp had
been held at Dundee University on 3rd and 4th April
and twelve juniors attended. Despite
the limited numbers the camp had been a success and a total of twenty eight
people took part in the family session in the last hour of the camp. City
Beach Volleyball PMcP reported that the application to the City
Council for a £500 grant for a City Centre Beach Volleyball Tournament as
part of the Summer in the City festival in July had been unsuccessful. Consequently the proposal to hold a beach volleyball event in
City Square, accommodating Elite, Schools and Works events, was not going
ahead. 4 v 4
Tournament 28 people attended the 4 v 4 tournament organised
by the Association on 25 April. Although
the numbers were lower than anticipated, the event was well-received and
successful. 2.
Correspondence ADDVA have received an invitation to participate in
the Lord Provost’s Parade through the city centre on June 19. The
invitation was not accepted. 4.
Treasurer’s Report JS reported that the Association continues to have
a healthy balance. Accounts
will be presented in full at the AGM. 5. District League 2003/2004 5.1 A number of issues were discussed in relation
to the operation of this season’s district league.
BM reported that facility availability (or lack of) had made his job
very difficult. Also
highlighted was the difficulty in receiving the appropriate, completed
registration details from clubs at the start of the season.
It was agreed that for 2004/05 registration will be £20.00 per team,
with a £10.00 refund for those teams registering by the due date. 5.2 BM highlighted communication as an issue with
teams. The failure of some
teams to appear at fixtures, without any advance notice to opposition caused
considerable inconvenience and incurred additional costs to both the
opposition and the association. In
future, teams not appearing for a fixture where payment is due to the
facility, will be due to pay their portion of the fee. 5.3 The poor quality of score sheet completion was
recognised as a continual problem. Players
details, scores and referees details are not being entered onto the
scoresheets, making the league secretary’s job very difficult.
The need for education of teams in this respect was recognised.
As such, it is proposed to host a pre-season workshop for teams to
cover score sheet administration. This
might be done as part of an officiating course. ACTION:
A pre-season officiating course to be organised. 6.
Annual General Meeting 6.1 Saturday 5th June was agreed as the
date for the Annual General Meeting. The
event will include a 4 v 4 tournament, which will run from 1.30pm –
4.30pm. There will be a break,
as normal, at 3.00pm for the AGM to take place, ensuring maximum attendance
from players. There will be a
cheese and wine from 4.30 – 5.30pm followed by sandwiches at Tally Ho pub. 6.2 After some debate it was agreed that there
would be no cost for the afternoon for registered players, but a £3.00
charge those who are not registered. With
the afternoon costing approx. £200.00 for the Association, it was agreed to
ask those present if, in future, they would be willing to pay some charge
towards the overall cost of the event. 6.3 For a variety of reasons a number of the
committee intimated that they would not be standing for re-election to the
committee. This included
Christine Farqhuhar, Lindsay Whytock and Dianne Morland.
PMcP thanked these individuals on behalf of ADDVA for their
contribution to the committee over the past season.
6.4 Those holding the offices of Chairperson (PMcPate),
Treasurer (Julie Smyth) and League Organiser (Barry Millar) all intimated
that they were happy to remain in post for another season. Additional nominations will be invited for these posts and if
none are received then the current post holders will remain. 6.5 The Chaiman’s and League Organiser’s
reports will be circulated in advance of the AGM, week beginning May 31st. ACTION:
PMcP and BM to prepare reports for circulation in advance of AGM . 6.
Newsletter BT reported that he intends producing the final
newsletter of the season for distribution at the AGM.
However this will be a tight time scale in which to get the work
completed. A page on junior volleyball and articles on the success of Dundee
Ladies and an overview of the Perth Open activity will make up the content. ACTION:
BT to prepare newsletter for distribution at the AGM on June 5th.
7.
Beach Tournament PMcP raised the possibility of hosting a Beach
Volleyball Tournament at Broughty Ferry beach during the summer. This
proposal was received enthusiastically and a date some time at the end of
June was proposed. ACTION:
PMcP to investigate possible dates for an event at Broughty Ferry beach. Meeting
finished at 6.30pm
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