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The Longcoat Chihuahua Club Rules

1.             Name and Objects: - The Club shall be called  “THE LONGCOAT CHIHUAHUA CLUB”.

Its objects shall be to nationally promote interest in and to encourage the breeding and exhibiting of sound and healthy Longcoat Chihuahuas free from abnormalities and conforming with the official standard of the Longcoat Chihuahua Club accepted by the Kennel Club – and to maintain a high standard in the breed and to put above all else, the best interest of the breed.

 

2.            Constitution and Management: - The Club shall consist of a President and of an unlimited number of Vice presidents, Chairman, Vice Chairman, Honorary Secretary, Honorary Treasurer and a Committee of Twelve (excluding ex-officio members) and shall be drawn from the following areas:

 

1.     As to four members from the area north of a line drawn   

         across England from Chester to Skegness and including  

         the City of Chester and Northern Ireland.    

2.        As to four members from the area south of the last said   

         line and north of a line drawn across England from Cardiff to Skegness, but   

         including the whole of Wales.

3.        As to four members from the south of the last said line  

        including the

        Channel Islands.

 

And an unlimited number of members, whose names and addresses shall be entered in a book kept for that purpose and up to date accordingly by the Honorary Secretary and shall be available for inspection if so requested by the Members of the Society or by the Kennel Club.

 

The President, Chairman, Vice Chairman, Honorary Secretary and the Honorary Treasurer shall be ex-officio members of the committee and shall retire annually, all being eligible for re-election. Each committee member is elected for a period of 2 years and there after must seek re election. i.e. Two committee members must stand down from each region each year. All shall be required to pay the Annual Subscription and shall be entitled to vote, except the Chairman. In the event of a tie, the Chairman shall have the casting vote.

 

Vice Presidents shall be invited to serve as such by the committee and shall pay the amount of £1 annually in addition to the Members Subscription.

 

The managing body of the Club shall consist of the President, Chairman, Vice Chairman, Honorary Secretary and the Honorary Treasurer and the aforesaid twelve Committee members. The Committee shall have the power to co-opt any other member or members to fill any vacancy which may arise from time to time on the Committee, the aforesaid Committee to conduct the affairs of the Club in all matters howsoever arising.

 

Meetings of the Committee shall be called by the Honorary Secretary as and when deemed necessary for the purposes of the Club and for the purposes of such meetings a quorum shall consist of not less than five Committee members plus at least one Officer of the Club.

 

Candidates for Membership of the Club shall be nominated and seconded by TWO fully paid up Members who shall sign the nomination form and such candidature must be approved by the Committee, and, subject to such approval the candidate shall be admitted upon payment of the Annual Subscription and the joining fee.

 

Full and proper minutes of all meetings shall be kept and shall be signed by the Chairman at the next meeting, or in his absence by any other officers duly authorised by the said next meeting for that purpose.

 

Rules of the Club shall not be altered except at an Annual General Meeting or Special General Meeting in respect of either of which not less than 21 days written notice prior to the Annual General Meeting or Special General Meeting must be given to the Secretary and not less than 14 days written notice be given to each paid up Member by the Secretary for propositions and amendments or Special General Meeting shall, in accordance with Kennel Club rules, not be brought into force until the Kennel Club has been advised and given its written approval to the alteration.

 

3.             Subscriptions – The Annual Subscription shall be United Kingdom members £3.50 single, £5.00 joint. Overseas Membership £7.00 payable to the Honorary Treasurer on or before the 1st January each year.

 

                No Members whose subscription is unpaid will be entitled to any of 

                the privileges of Membership whilst such subscriptions remain unpaid.

 

                If the Members subscription is not paid by the 31st MARCH his/her 

                name shall be erased from the list of Members.

 

                In addition to the above Annual subscription a joining fee of 50 pence 

                will be paid by any new member.

 

4.             Judges: The Committee be empowered to compile a new list of 

                judges and to make amendments from time to time.

 

5.             Club Accounts – The Honorary Treasurer shall make all payments into the Club’s Bank Account and all payments from the account shall be made by the Hon. Treasurer or Secretary whose signature together with that of the Chairman shall be accepted as a suitable authority for payment when drawing cheques.

 

The Honorary Treasurer shall keep full and proper accounts which shall be audited by a qualified Auditor appointed annually for this purpose by the Committee. Any member of the society who wishes to obtain a copy of the balance sheet prior to the Annual General Meeting will do so, on receipt of a stamped addressed envelope by the Secretary. The Financial Year of the Club shall be calculated from 1st January in one year to 31st December.

 

6.             Club Property  The property of the Club shall be vested in the Committee and in the event of the Club ceasing to exist, a General Meeting shall be called to decide upon the disposal of any such property or the assets. The Committee shall be responsible for ensuring that all Cups, Trophies and similar articles of values owned by the Club shall be adequately insured. The Premiums in respect thereof shall be paid out of Club funds by the Honorary Treasurer. All Cups and Trophies and similar articles shall be the Clubs property unreservedly for all purposes whatsoever.

 

7.             General Business As aforesaid, the Financial Year of the Club shall be from January 1st to 31st December and the Annual General Meeting shall be held at a place and time determined by the Committee, but in any event not later than three calendar months from the end of the financial year for the following purposes.

 

To receive the report of the retiring Committee and Statement of Accounts, to take and announce the result of the secret ballot and thus elect the Officers and Committee, to discuss any motion duly placed on the Agenda, of which prior notice had been given to the Honorary Secretary.

 

 Notice of Annual General Meeting or Special General Meeting shall be published in “Our Dogs” and “Dogs World” at least twenty eight days before the date of such meeting which shall be at such a time and place as the Committee may appoint.

 

That the number of Members of the Society necessary to form a quorum at the Annual General Meeting be FIFTEEN.

 

The said Officers and Committee shall be elected annually by a secret ballot to be held at the Annual General Meeting of the Club of the votes by those present thereat and nominations for the said Officers and the said Committee shall be sent to the Honorary Secretary not later than FOURTEEN DAYS before the Annual General Meeting. Nominations on the distinct understanding that the proposer shall have secured the prior written consent of the nominee/s to take office of elected and that such a proposer, seconder and nominee/s shall be fully paid-up Members. All the said Officers and the said Committee are eligible for re-election from time to time.

 

No Member can stand for any Office or Committee who has not been a fully paid up member for three consecutive years.

 

No person whilst an undischarged bankrupt may serve on the Committee of, or hold any other appointment within the Club.

 

Officers and Committee of the Club must not serve on the Committee of any other Chihuahua Club.

 

The Committee shall appoint three members to act as teller who shall deliver the result of the Ballot or Ballots to the Chairman during the said Annual General Meeting.

 

No Member shall vote at a meeting who has not been a paid up member for one year.

 

The Ballot paper shall be invalidated if, for any reason in the joint discretionary option of the tellers it fails to clearly indicate the Member’s selections.

 

The Chairman shall announce the result of the Ballot by reading out only the names of the successful candidates.

 

8.             Special General Meeting A Special General Meeting shall be summoned by the Committee, or by the Honorary Secretary on behalf of the Committee, or the Honorary Secretary receiving a written requisition signed by not less than twenty Members stating the business to be discussed. No business other than the matter or matters on the Agenda of the Special General Meeting may be discussed thereat. Fourteen days written notice as aforesaid shall be given to paid-up Members of a Special General Meeting which should be held at such time and place as the Committee shall in its unqualified discretion appoint.

 

Any Ballot taking place at a Special General Meeting shall be supervised by the Chairman presiding at the Meeting and tellers shall be appointed and the Ballot shall be conducted as heretofore provided as regards any other matter.

 

9.             Expulsion of Members Any member who shall be suspended under Kennel Club Rule A42j(4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42j(8) shall “Ipso Facto” cease to be a Member of the Club. If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interest of the Club, the Committee may, at a meeting (the notice convening which includes as an object the consideration of the conduct of a Member) determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special general Meeting shall be sent to the accused Member giving particulars of the complaint and advising him/her of the place, date and hour of the meeting that he/she may attend and offer an explanation. If at that meeting a resolution to expel is passed by a two thirds majority of the Members present and voting, his/her name shall be forthwith erased from the list of Members of the Club. Except that he/she may within two calendar months from the date of such meeting appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.

 

10.          Kennel Club Members shall recognise the Kennel Club as the final court of appeal in all matters of dispute and shall be willing to abide by all the rules and regulations laid down by the Kennel Club.

 

“The Officers acknowledge that during the month of January each year Maintenance of Title will be forwarded to the Kennel Club by the Secretary for the continuance of registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities will be forwarded to the Kennel Club. The officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the Society which may occur during the course of the year.”

 

11.           Restriction on Members No members shall use the Club for the purpose of business, neither shall he/she allow his/her name with the name of the Club or its address attached to appear in any advertisement, or use the Club or its title for the purpose of his/her personal, professional or business use.

 

The Club shall not join any Federation, Societies or Clubs.

12.       Code of Ethics for Members

a)      Members will properly house, feed, water and exercise all dogs under their care and arrange for appropriate veterinary attention if and when required.

 

b)      Members will not allow any of their dogs to roam at large or to cause a nuisance to neighbours or those carrying out official duties.

 

c)      Members will ensure that their dogs shall be kept fully leashed or under effective control when away from home.

 

d)      Members will clean up after their dogs in public places or anywhere their dogs are being exhibited.

 

e)      Members will agree without reservation that any Veterinary Surgeon operating on any of their dogs which alters the natural conformation of the animal may report such an operation to the Kennel Club.

 

f)       Members agree not to breed from a bitch under the age of one year or after the age of eight years and not to breed from a bitch which in any way is deleterious to the bitch or the breed.

 

g)      Members agree only to sell puppies and old dogs where there is reasonable expectation of a happy, healthy life and will help with the re-homing of a dog if initial circumstances change.

 

h)      Members will provide written details of all dietary requirements and give guidance concerning responsible ownership when placing dogs in a new home.

 

i)        Members will not sell any dog to commercial dog wholesalers, retail pet dealers, or directly or indirectly allow dogs to be given as a prize or donation in a competition of any kind.

 

j)        Members will not knowingly misrepresent the characteristics of the breed nor falsely advertise dogs not mislead any person regarding the quality of the Dog, nor withhold any information as to any likely inherited condition.