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Committee 2000-1

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CONSTITUTION OF THE MAINS ESTATE RESIDENTS' ASSOCIATION

The Association shall be known as the MAINS ESTATE RESIDENTS’ ASSOCIATION and shall have no affiliation to any political party and shall be non-sectarian.
The aims of the Association are:-
To protect and preserve the interests of its members in matters affecting them as residents in the district, and to secure joint action by the members in these connections and to raise any necessary funds for the purpose.
To co-operate with any other body or association having similar objectives.
To arrange such functions as may be desirable in the interests of its members

MEMBERSHIP

Membership is open to all residents of the Mains Estate and honorary members may be admitted to the Association.

SUBSCRIPTION

Subscriptions shall be fixed at the Annual General Meeting and shall be payable immediately following the Annual General Meeting. Residents joining the Association after 31 December shall be exempt from subscription until the next AGM in May.

MANAGEMENT

The business of the Association shall be conducted by a Committee of Management consisting of Chairman, Vice-Chairman, Secretary, Treasurer and not less than four nor no more than twelve ordinary members elected at the AGM.
All office bearers and ordinary members of the Committee shall retire at the Annual General Meeting. They shall then be eligible for re-election.
The Committee of Management are empowered to fill by co-option any vacancy occurring on the Committee. Co-opted members shall hold office until the next Annual General Meeting.
Seven members of the Committee of Management shall form a quorum.
It shall be competent for the Committee of Management to appoint a sub-committee for any purpose it may deem necessary, and to fix a quorum thereof, and to delegate to the sub-committee special powers and duties as they see fit.

MEETINGS

An Annual General Meeting will be held in May or June of each year to:-

• Receive the report of the Committee of Management
• Receive the financial statement to 31 March.
• Elect office bearers
• Elect ordinary members of the committee
• transact any other competent business.

A special general meeting may be called by the Committee of Management or on the request of thirty voting members submitted to the Secretary in writing who shall within twenty-eight days of receipt of the same organise the meeting.
Notice of a special general meeting must be given to the members in writing to give them not less than seven days notice and must state the business to be discussed.

VOTING

At all General Meetings of the Association voting shall be open to any member (except honorary members) of at least 18 years of age, normally resident in the Mains Estate and present in person.
The Chairman at all meetings shall have a deliberative as well as a casting vote and shall sign the Minutes of Meeting when they have been approved.
The quorum for all General Meetings shall be twenty voting members.
In the event of a quorum not being present for any meeting such meeting shall stand adjourned for not more than three months. At any reconvened meeting the members present shall form a quorum.

FINANCE

All monies to be banked in the name of the above Association, less that amount necessary for current expenses, and the said Bank Account to be operated by any two of the following – Chairman, Secretary and Treasurer.

MATTERS ARISING

Any matter which a member wishes to raise shall be submitted in writing to the Committee of Management.

CONSTITUTION

Any alteration to the Constitution can be made only at the Annual General Meeting; notice of alteration to be submitted to the Secretary, in writing, not later than the 31st March preceding the said meeting. No alteration to the constitution can be made unless approved by not less than two-thirds of those attending the meeting.

AUDITORS

Two auditors who shall not be members of the Committee of Management shall be elected at the Annual General Meeting.

WINDING UP

In the event of the members of the Association desiring to have the Association wound up a special general meeting must be called. A resolution to wind up must be approved by not less than two-thirds of the members present and voting at the meeting at which the resolution is considered.
In the event of a resolution to wind up being duly passed, any assets remaining after paying and making provision for all liabilities of the Association shall be distributed amongst such persons or bodies and in such proportions as may be agreed by the members of the meeting at which the resolution to wind up is passed.